View and download payslips

Updated in July -2025 | Subscribe to watch greytHR how-to video

Payslips or salary slips are documents that contain detailed information on an employee’s salary components like the basic salary, HRA, special allowance, and basic deductions.

The Payslips page in the greytHR ESS portal displays different types of payslips released for an employee and conveniently allows you to export or email multiple payslips over a selected time period 

You can perform the following actions on the Payslips page:

1. View payslips (Regular, CTC, Reimbursement, and Overtime)

2. Download or export payslips

View payslips

To view your payslip, from the greytHR ESS portal, go to Salary > Payslips.

1. Click the relevant tab:

   1. Payslip for regular salary

   2. CTC Payslip for cost-to-company structure

   3. Reimb. Payslip for reimbursements

   4. Overtime Payslip for extra hours worked

From the month dropdown, select the desired month and you can see the Earnings, Deductions, Employee details, and Net Pay for the selected month.

Download or export payslips

Once your admin enables the export payslip feature, you can export or download single or multiple payslips at once over a defined period. 

Additionally, you can also send the payslips via email to your official or personal email address.

1. On the payslips page, click Export Payslip.

2. In the Export Payslip pop-up, Choose Duration as Current Month/Last 3 Months/Last 6 Months/Select Time Period according to your requirement.

3. Select the Month Range to specify the period for which you want to export the payslips.
   Note: There is no limitation to the month range when exporting payslips. You can select any desired period as needed.

4. Select an Action as per your requirement.

   1. Download as PDF – If more than one month is selected, payslips are grouped in a ZIP file.

   2. Send to Official Email – Uses the official email ID from your profile.

   3. Send to Personal Email – Uses the personal email you provided during onboarding. You can also manually enter an alternative email address here.

5. Click Confirm.

View and Download Payslips: Frequently Asked Questions

Where can I view my payslips in greytHR ESS?

To view your payslips, from your greytHR ESS portal, select Salary > Payslips.

What types of payslips are available on the Payslips page?

You can access the following types of payslips:

• Payslip – Regular salary

• CTC Payslip – Cost-to-company structure

• Reimb. Payslip – Reimbursements

• Overtime Payslip – Extra hours worked
  

How do I download a payslip for a specific month?

To download a payslip, from your greytHR ESS portal, select Salary > Payslips.

1. On the Payslips page select the appropriate tab (e.g., Payslip, CTC Payslip, Reimb. Payslip, or Overtime Payslip)

2. Choose the desired month from the dropdown

3. Click Export Payslip

4. In the popup, select the Current Month as the duration and choose the action Download as PDF.

5. Click Confirm

How can I export or email multiple payslips at once?

To export or email multiple payslips at once, from your greytHR ESS portal, select Salary > Payslips.

1. Click Export Payslip on the Payslips page

2. In the popup, choose a duration: Current Month, Last 3 Months, Last 6 Months, or Select Time Period.

3. Select your preferred action: Download as PDF, Send to Official Email, or Send to Personal Email

4. Click Confirm

Can I export payslips for any date range?

Yes, there is no limitation to the date range when exporting payslips. You can select any period as per your requirement.

What happens if I export payslips for multiple months?

If you select multiple months, the system will group all payslips into a ZIP file for download.

What happens if the Export Payslip feature is not enabled?

The existing feature to download individual payslips will remain the default option unless the Export Payslip feature is enabled by the admin in the Payroll Preferences settings.

Which email addresses can I use to send my payslips?

You can:

• Send to your official email (saved in your profile)

• Send to your personal email (also saved in your profile)

• Or manually enter any alternate email address in the Personal Email option

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View and download YTD and PF YTD Statement

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